Translator Contest – Terms and Conditions

1. Introduction

1.1. The organizer of the competition is XTRF Management Systems S.A. based at 5 Walerego Sławka St., 30-633 Kraków, Poland.

1.2. Promotions on social media are in no way sponsored, endorsed or administered by, or associated with, Facebook, Twitter, Instagram, LinkedIn or any other social network. You are providing your information to XTRF Management Systems S.A., 5 Walerego Sławka St., 30-633 Kraków and not to any other party. The information provided will be used in accordance with our Privacy Policy.

2. Eligibility and entry restrictions

2.1 To be eligible to enter a competition:
a) participants must be a real person, at least 18 years old
b) participants must not be XTRF Management Systems S.A. employee, officer or agent and you must not be a family relation of any such person.

3. Start and closing dates

3.1. The competition will last from October 14th, 2019 till November 15th, 2019.

3.2 Any entries received before the opening or after the closing of the competition will be invalid and will not be entered into the competition.

3.3 No responsibility can be accepted for entries not received for whatever reason.

3.4 Any changes to the competition will be notified to the participants as soon as possible.

3.5 Entry into the competition will be deemed as an acceptance of all of these terms and conditions.

4. Competitions rules and Judging

4.1. The Participant recommends a minimum of three translation agencies (company’s name and company’s website) which may be interested in using XTRF. To enter the competition, a Participant has to complete the form with the following data:

  • Participant’s first name
  • Participant’s last name
  • Minimum of three translation agencies (name and website)
  • The explanation of why the Participant suggests the above-mentioned translation agencies and how XTRF can help them grow their business.
  • Accept the terms and conditions

All fields on this form are mandatory and must be completed. The form is available on

4.2. Winner will be selected on the basis of the criteria specified below.

  • The winner will be chosen by the jury.
  • The jury will choose the winner basing on the number of suggested translation agencies and the attractiveness of recommendation explanation.

4.3 If competition participants do not meet the eligibility requirements or are subject to any entry restrictions, those participants shall not be entitled to be adjudged a winner, and will not be entitled to a prize in any circumstances.

4.4 Our decision with respect to any and all matters related to the competition will be final and non-discutable.

4.5 The competition and these terms and conditions will be governed by Polish law and any disputes will be subject to the exclusive jurisdiction of the courts of Poland.

5. Winner and prize

5.1 The Competition Prize is a 2-day weekend stay in the Radisson Hotel in the center of Krakow for two persons. The winner can choose any date of his stay in the Hotel, but not later than by the end of the year 2020.

5.2 Competition winner will be notified of the competition result by email, not later than 30 days after the closing date of the competition.

5.3 Reasonable efforts will be made to contact the prize winner for the following 14 days afterward. In the case of the Winner failing to respond to our notification attempts within this time, we reserve the right to disqualify that entrant and offer the prize to the next eligible entrant and thereafter until a winner is found.

5.4 No cash alternative to the prizes will be offered. The prizes are not transferable. Prizes are subject to availability and we reserve the right to substitute any prize with another of equivalent value without giving notice

6. Copyright and moral rights

6.1 You warrant to us that you created your competition entries, that you own all of the copyright in those entries, and that our use of the entries in accordance with these rules will not infringe any person’s intellectual property rights or other legal rights.

6.2 You grant to us an exclusive, worldwide, royalty-free, perpetual and irrevocable license to copy, store, edit, distribute, transmit and publish your competition entries.

6.3 To the maximum extent permitted by applicable law, you irrevocably and unconditionally waive your rights to be identified as the author of your competition entries and to object to any derogatory treatment of your competition entries.

7. What happens to entries?

7.1 Competition entries will not be returned. Please, therefore, keep a copy of your competition entries.

8. Our details

8.1. All other personal details collected as part of the competition will be used in conjunction with our Privacy Policy. Your details will not be distributed or shared with third parties.

8.2 For more details contact us at